Sep 8, 2026
Choosing a notes tool for a small team: five questions
What to check before you pay: where the summary goes, who can read it, and how you leave.
Small teams do not need the tool with the longest feature list. They need the one the whole team will still use in three months.
The five questions
Does the summary reach the team by itself? Can a new colleague find last month’s decision in a minute? Who can read a recording? Can you try it on real calls before paying? Can you take your notes with you if you leave?
Try it on one real week
A demo shows the best case. Run one ordinary week of calls through the trial and ask the team on Friday whether they read the summaries.